Board Secretary
National Radioactive Waste Disposal Institute
Pelindaba
Posted 2 weeks ago
Job Title:
Board Secretary
Division:
Office of the CEO
Position Type:
Permanent
Reports To:
The Board Secretary role reports functionally to the Chairperson of the Board, and administratively to the Chief Executive Officer.
Minimum Qualification
- LLB degree (a CIS qualification will be an advantage)
- Exceptional Board secretarial and administrative skills
Minimum years relevant experience
At least 5 years’ experience in a Board / Company Secretary role, preferably within a State-Owned Entity
Minimum Requirements
- Effective Management of Board and Sub Committee Administration
- Good Corporate Governance and Compliance
- Director and Board effectiveness
- Stakeholder communication and engagement
- Board submissions and reports
Location
Elias Motsoaledi Street Extension R104,
Pelindaba Brits, Magisterial District,
Madibeng Municipality North West Province, 0240
Job Description
The Board Secretary has to ensure the smooth and effective functioning of the Board and its Committees; timely information flows between the Executive and Board, and vice versa; the development, management and review of governance policies and procedures; and act as a sounding board and advisor to the Chairperson, Board and Senior Management Team on governance matters.
Key Areas of Responsibility
The appointed candidate will perform the following job activities:
- Preparation of the Board Year Plan.
- Timeous distribution of Board and Sub Committee Packs prior to the scheduled meeting.
- Produce minutes and ensure the timeous distribution thereof to members.
- Liaise with Management to source information and/or action items to ensure sound information flow within the Board and Sub Committees.
- Ensure minutes of meetings and resolutions are permanently affixed in the organisation’s Minute Book and duly signed and dated by the Chairpersons of the respective meetings.
- Ensure all attendance registers and declaration of interests are signed by participants at all Board and Sub Committee meetings.
- Coordinate logistical arrangements for members to attend Board and Sub-Committee meetings i.e. travel arrangements and catering.
- Ensure that records are always up to date and readily available.
- Maintain an up-to-date Register of Board and Sub-Committee meeting resolutions.
- Administration of Board member payments and claims.
- Ensure the Board exercises good corporate governance by providing sound advice on corporate governance matters.
- Ensure Board members, collectively or individually, are provided with guidance as to their duties, fiduciary responsibilities and powers.
- Ensure Board charters and terms of reference are up-to-date, sound, effective and complied with.
- Ensure Annual declarations of interest by the Board are up to date.
- Advise on legislation which impacts on NRWDI and advising on compliance thereof.
- Monitoring Committee adherence to all applicable Acts and King IV.
- Ensure Board and Board Committee compliance with statutory requirements.
- Bringing irregularities / non-compliance to the attention of the Board.
- Ensure the induction of Board Members.
- Ensure Board capacity through competency enhancement (skills gap analysis, training, etc.).
- Ensure optimum Board composition (consult Board Chairperson).
- Ensure optimum Board Committee structuring and composition (advise Board).
- Keep the Board informed on Board functions, trends and best practice.
- Coordinate Annual Board performance reviews.
- Provide regular and good quality information / legislative updates, training facilitation and advice.
- Ensure Annual Board and Committee assessments and effective and timely implementation of next steps.
- Ensuring effective communication and engagement between the Board and its stakeholders.
- Compile governance reports for submission to the Board.
- Compile reports in collaboration with Legal-on-legal issues.
- Compile reports in accordance with policies, procedures and legislation.
- Compile reports within the allocated time frame.
Knowledge, Skills & Attributes
Required Skills, Knowledge and Attributes:
Skills:
- People management skills
- Project management
- Departmental budgeting
- Performance management and performance appraisals
- Change management
- Analytical thinker
- Professional report writing, communication and presentation skills
- Facilitation, mentoring and coaching skills
- Problem solving, negotiation and ability to influence various levels of employee hierarchy
- Ability to cope with stress, pressure, deadlines and to handle setbacks
- Planning, organisation and time management skills
- Good interpersonal skills and team player
Knowledge:
- Stakeholder management
- Conflict management
- Sound understanding of the requirements of the role
- Understanding of NRWDI core business processes
- Understanding of project management
- Customer focus and customer service principles
- Ability to research, analyse and prepare information
Attributes:
- Model and exemplary work ethic
- Innovative and solution-oriented
- Proactive self-starter, able to decide and initiate action
- Ability to function independently
- Organisational commitment
- Professionalism, emotional maturity, honesty, integrity and self-motivated
- Results orientation and concern for quality, order and excellence
N.B. Background verification, including criminal record, credit checks, security clearances, qualification and citizenship checks, as well as competency assessment, will form part of the selection process for all the above positions.
NRWDI subscribes to the principles of Employment Equity, including welcoming applications from persons with disabilities.
Communication will only be conducted with short-listed candidates. If applicants have not heard from NRWDI within 4 weeks after the closing date, they must assume that their applications were unsuccessful.